Operates telephone system to answer incoming calls and directs callers to appropriate personnel; screens visitors, vendors and visiting employees. Maintains HR files.

Essential Duties and Responsibilities include the following:

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor and vendor access and issues appropriate badges as well as maintains necessary logs.
• Update meeting room calendars. Assist employees with meeting scheduling when required.
• Receives, sorts, and routes mail, FedEx, UPS, and other deliveries, and maintains and routes publications.
• Orders, receives, and maintains office and cleaning supplies. Also responsible for tracking inventory and assigning appropriate charge back to each department.
• Creates memos, correspondence, reports, and other documents when necessary; performs other clerical duties as needed
• Manage employee files in a timely manner consistent with departmental practice.
• Enter and maintain accurate information within HRIS.
• Creates badges; assigns access; makes required adjustments through the electronic security system.
• Schedules candidate interviews and assessments.
• Maintains confidentiality at all times.
• Assist with the onboarding of new hires. Maintain coffee and condiments in Break Room.
• Other duties may be assigned.

Education and/or Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training in a customer service or related position; or equivalent combination of education and experience. Previous HR experience preferred. Must be proficient with Microsoft Word, Excel, and Outlook.

Exceptional attendance and dependability required.